Mazards Privacy Policy

Mazards provides headhunting or executive search services to UK companies. Mazards is not a “database” executive search company, but instead works on retained search assignments for a small number of companies at any one time, seeking out and discreetly approaching individuals for each assignment, based on the brief given by the client.

Data is held about individuals who are approached about positions, and also about individuals who work for client companies.

Definition: “You” or “your” used in this document refer to the individual(s) about whom Mazards holds data.

Mazards Ltd is a business registered in England and Wales with Company Registration Number 12686906, based at Davina House 137-149, Goswell Rd, London, EC1V 7ETI, United Kingdom.

Mazards takes its responsibility with your personal data very seriously. Mazards is registered with the Information Commissioner’s Office (ICO) under registration number: ZA769333.

What type of data does Mazards collect?

The data Mazards collects about you is necessary to identify you, contact you and to enable assessments to be made about you and your suitability for specific roles. This may include your CV, personality tests, work history, work permits, references, and educational records such as qualification certificates. In addition to this data, information may also be required from you, such as your passport or bank details, in order to prove your Eligibility to Work in the UK; to arrange travel for you to attend an interview; or to reimburse you for expenses.

Where does the data come from?

The data Mazards collects about you comes from the following sources:

From you direct: From a CV; or during conversations in person, over the phone or via email.
From you direct: from the questionnaires and personality tests you fill in.
From public sources: From professional networking sites such as LinkedIn or Xing; from published articles or videos you have posted online; or from your own website.
From 3rd parties: From referees you have given to us; from word of mouth recommendations such as former colleagues; from 3rd party companies such as referencing agencies.

How and why is the data used?

Your personal data is used to benchmark you against the specific requirement that you were approached about. Further assessments will be made, which may be in person; over secure video conferencing; or over the telephone, to increase the understanding of your specific skills, experience, and circumstances. In addition, we may use your data in the study of workplace dynamics, job satisfaction, and related fields.

Is the data shared?

If you are interested in being put forward for the assignment, then your details will be passed to the client.

Mazards does not share your data with any other parties and specifically does not sell your data to any marketing companies.

The client company may wish to use a 3rd party organisation for reference purposes, to arrange travel for you to attend an interview, or for a medical screening as part of their executive search processes. Your consent would be obtained if this was required before any data would be passed on.

Your data may be used for academic research purposes with the aim of publishing the findings. Your consent would be obtained at the inception of the study. Your data would be anonymised when used in this manner.

Where is the data stored?

The data is stored in secure locations:

Mazards computers in the office, behind locked doors and password-protected
External hard drives used for backups, behind locked doors and encrypted

How long is the data kept?

After each assignment, data is kept for 6 years and then deleted after this time, unless there has been further contact in the meantime. In practice, this means that your data is kept for 6 years from the last contact you have had with Mazards. This is so that Mazards can provide you with a useful service in the future regarding assignments that come along that may fit with your career goals.

What is the legal basis for Mazards using the data?

As an executive search business, Mazards has a legitimate interest in processing the personal data of prospective candidates, clients, and referees. This information may be used to locate, contact and assess the suitability of individuals who may then become candidates, clients, or referees. Furthermore, Mazards has an interest in broadening understanding of executive search processes through academic study.

Your Rights Under GDPR and Opt-Out Options

Mazards is committed to ensuring that your personal data is processed in accordance with the General Data Protection Regulation (GDPR). As an individual within the European Economic Area (EEA), you have specific rights regarding your personal data, including the right to opt out of certain processing activities.

Right to Opt-Out

You have the right to object to the processing of your personal data for specific purposes, including direct contact about job opportunities. If you do not wish to be contacted or wish to opt out of being considered for future assignments, please let us know by contacting us at office@mazards.com or calling +44 20 4520 3840. Upon receiving your request, Mazards will cease processing your data for the specified purposes.

Right to Withdraw Consent

If you have previously consented to the processing of your personal data, you have the right to withdraw your consent at any time. To withdraw your consent, please contact us using the details provided in this policy. Withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.

Mazards respects your choices regarding your data and will ensure that your rights under GDPR are fully upheld.

What if an individual does not want to provide this data to Mazards?

If you do not wish to provide Mazards with the personal data necessary to assess your suitability for a position then Mazards would not be able to put you forward for that position.

What are the rights and choices of the individual about their data?

Mazards makes all assessments by human judgment and data received, based on the criteria given by the client. Automated profiling is not used by Mazards.

Mazards may transfer your data outside the European Economic Area (EEA) because most of the clients that work with Mazards have international offices.

You have a number of rights in relation to your data within the EEA, as outlined below:

The right to be informed: You have the right to be provided with clear, transparent, and easily understandable information about how Mazards uses your information and your rights. This is what is contained within this Mazards Privacy Policy.
The right of access: You have the right to obtain access to the information Mazards has about you if it is processed by Mazards. This is so that you are aware and can check that Mazards is using your information in accordance with data protection law.
The right to rectification: You have the right to have your information corrected if it is inaccurate or incomplete.
The right to erasure: Also known as “the right to be forgotten,” this is your right to request that data be deleted where there is no compelling reason for Mazards to use it. There are exceptions to this right.
The right to withdraw: You have the right to withdraw your data from any academic study conducted by Mazards before publication.
The right to restrict processing: You have the right to stop any further use of your information. This is where the data is kept and marked so that it cannot be processed in the future.
The right to object to processing: You have the right to stop certain types of processing, such as specifying that you would not want to be emailed about potentially suitable opportunities.
The right to lodge a complaint: You have the right to lodge a complaint about the way Mazards handles or processes your data with your national data protection regulator.

How can Mazards be contacted?

+44 20 4520 3840
www.mazards.com
office@mazards.com
Davina House 137-149 Goswell Rd, London, EC1V 7ETI